Community Chest is seeking an Office Associate - February 2019

Community Chest of Port Washington

Office Associate Job Description

Approx. 25 hours per week

$18-$22 depending on skill level

Send resume and cover letter to and put “Office Associate” in subject line.


The Community Chest is looking for an enthusiastic Office Associate to support the Executive Director in increasing the visibility of the Community Chest, increasing our donor base, cultivating existing donors and producing its fundraising events.


The Responsibilities of the Associate include but are not limited to:

·         Maintaining current donor database

·         Building and strengthening relationships with sponsors, grantee organizations, volunteers, vendors, elected officials, and board members

·         Maintaining CRM database (donor software) including data input, thank you letters, acknowledgement letters, tracking of matching grants and other special donations

·         Processing all credit card transactions

·         Maintain and update Organizational calendar

·         Management of volunteers for ALL fundraising and community events (Winter Run, Citizen of the Year, Karmacue, Golf & Tennis Outing, Kayak Run, Thanksgiving Day Run)

·         Assisting Executive Director with all mailings

·         Check the Post Office Box

·         Other duties as assigned by the Executive Director



The Office Associate must be comfortable with technology, a fast learner and flexible with a problem-solving and positive approach to her work.  The office staff is comprised of the Executive Director and the Office Associate so the ability to multitask is critical.  We have limited resources, so creativity, resilience, a willingness to pitch in and work hard are key.  We hope the right person has a desire to serve the People of Port with her passion for helping others.



·         Well-developed verbal and written communication skills

·         Ability to interface and engage with diverse groups including: board members, volunteers, donors, vendors, and grantees

·         Strong writing and editing skills with creativity and attention to detail

·         Comfortable with technology and social media

·         Proficient in MS Word and Excel

·         Experience using databases or ability to learn quickly how to use and maintain databases.

·         A self-starter with an aptitude for problem-solving and good follow through

·         Very strong organizational skills, able to prioritize deadlines, with the ability to juggle many tasks at once

·         Flexible and energetic

·         Ability to work some evenings and weekend days (events and board meetings)

·         Ability to lift up to 15 lbs. and stand for extended periods of time


The Community Chest of Port Washington today announced that on October 1, 2017 its 2018 fundraising campaign is officially launched.  Dollars raised provide funding for 26 nonprofit organizations that serve Port Washington residents.  Around Port, the Community Chest's lawn signs "We LiveHere, We Give Here," will be popping up to encourage all Port residents to support this valuable local organization.  Also look out for car flags, store posters and painted windows announcing the 2018 campaign kickoff. 

"Though we don’t always see past the beauty of our town, there is a great deal of need here in Port Washington.  Through one donation to the Community Chest you can help make the lives of so many residents better," said Julie MeerHarnick, Executive Director, Community Chest.  "Every dollar you give the Community Chest is well spent. With low overhead, and a thorough review of grant requests, we ensure that your gift is used as efficiently and effectively as possible."

The Community Chest of Port Washington provides funding to programs for senior citizens, children, teenagers, and others in need--programs that serve approximately 6,500 (or one in six) Port Washington residents.  The Community Chest also offers low-cost space in its building at 382 Main Street, to nonprofit tenants, helping them achieve their missions.